Swaps and time off, approved in one tap
Your team asks for a swap, time off or an open shift from their phone. Shifta checks the conflicts, you decide, and the schedule updates.
14 days free, full access. No credit card required.
Time off is asked for and decided in a minute
The request arrives in Shifta and on the schedule, pending. You see the dates, the reason and the shifts already planned in that period, then you approve or decline. The person is told at once.
- Full days or part of a day
- Paid or unpaid, following your leave types
- Shifts already planned during the leave are flagged
A shift goes to a colleague, you keep the last word
Can't make it? From the app, the person offers their shift to a colleague or swaps it for one of theirs. Shifta checks the conflicts, the colleague accepts, then you approve. The schedule updates by itself.
- Give a shift away or swap it for another
- Conflicts checked before you approve
- Approved by a manager, or automatically if you choose
Your rules, applied to every request
Decide for each venue what goes through you: swaps, time off, unavailability, open shift pickups. Without approval the change applies at once and you are simply notified.
- A notice window for swaps, 24 h by default
- Swaps kept within a section, or open to the whole venue
- One set of rules per venue
And everything around requests
Unavailability
Everyone says when they cannot work, once or every week. You see it on the schedule as you plan.
Conflicts checked
Two shifts at once, approved leave, a different section: every swap request arrives with its conflicts already listed.
From your phone
You approve or decline from the app, wherever you are. The person gets the answer on their phone.
Across Switzerland, they trust us
Before, it was sheets of paper pinned behind a door. Now the staff organise themselves and swap their shifts. For me, it means far fewer hours spent on schedules.
Margaux Kuster
Manager · Chez Mon Oncle (Nyon)
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Frequently asked questions about swaps and time off
What managers ask before they hand requests over to Shifta.
Can my staff swap a shift without going through me?
Yes, if you decide so. In "Scheduling rules", switch off "Require approval" for swaps: the shift changes hands as soon as the colleague accepts, and you get a notification. Switched on, the rule holds every accepted swap until you approve it.
What does Shifta check before a swap?
That nobody ends up with two shifts at the same time, including at another of your venues, or scheduled during approved leave. The request you receive says "No conflicts" or lists the conflicts found.
How does someone ask for time off?
In the app, from their schedule: they choose the type, full days or part of a day, the dates, and add a note if they wish. You receive the request in "Requests" and on the schedule.
Does approving time off change the schedule?
No. If the person already has shifts in that period, Shifta flags them and you reassign them yourself. Nothing moves without you knowing.
Can I prevent last-minute swaps?
Yes. The notice window, 24 hours by default, stops a swap being sent or accepted too close to the start of the shift. You set it from 1 to 168 hours, per venue.
Can I enter time off on behalf of an employee?
Yes. A manager adds time off for any team member, approved straight away, including for a past date from the website.
Still have a question? Email our support team.